Jennifer
Club Administrator
Kingston FC (12 teams)
The Football Club Administrator
Reports that actually mean something
Jennifer's Club-Wide Challenge
Jennifer oversees 4 youth teams, 3 men's teams, 2 women's teams, and 3 recreational teams. That's 12 team managers, 200+ players, and dozens of matches every week.
Each team manager had their own system. Some used spreadsheets. Some used WhatsApp notes. Some used paper. Jennifer had no unified view of the club. When the club president asked "how did we do this month?", Jennifer spent half a day compiling data.
Match reports went out with different formats. Some managers shared results professionally. Others posted blurry WhatsApp screenshots. The club had no consistent public presence.
Some teams collected fees, some didn't. Some tracked payments, some didn't. Jennifer had no visibility into club-wide financials for recreational programs.
Club sponsors wanted ROI data. "How many people saw our logo?" Jennifer had no numbers. Last year, the main sponsor didn't renew - "We just don't know if it's working," they said.
The Club System
Jennifer created groups for each program area: Youth Academy (4 teams), Men's Program (3 teams), Women's Program (2 teams), Recreational (3 teams). She maintained OWNER access everywhere for oversight without micromanagement.
Jennifer created groups for each program area. Each group had its own seasons, matches, and administrators. But Jennifer, as club admin, could see across all of them.
Team managers got ADMIN access to their groups. They could create matches, record statistics, manage lineups, track payments. Jennifer maintained OWNER access everywhere for oversight.
Every group's public page linked to the main Kingston FC branding. Match results, standings, and player achievements displayed consistently across all programs. Social media now featured professionally formatted share cards.
The Cost Split feature meant Jennifer could see payment status across all recreational programs. Which teams had outstanding fees? Which players owed money? All visible in one dashboard.
Jennifer added club sponsors to each program's season. Logos appeared automatically on public standings, fixtures, and player share cards. The metrics dashboard showed real numbers: 2,400 page views last month, 89 logo clicks. The main sponsor renewed for two years.
The Club Today
Monthly reporting takes Jennifer 30 minutes instead of 4 hours. The board actually gets meaningful reports now.
Monthly reporting
Total matches tracked
Goals scored club-wide
Outstanding payments
Sponsor impressions
Favorite Features
- +Club-wide visibility: See all 12 teams in one place
- +Role delegation: Managers run their teams, Jennifer oversees
- +Consistent branding: Professional social media presence
- +Financial tracking: Payment status across all programs
- +Sponsor analytics: Real ROI data for sponsor renewals
"The board actually gets meaningful reports now. And our social media presence has never looked better."
Jennifer
Club Administrator
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